Hiring a foreign national in Poland involves more than a contract. Work permits, compliance obligations, MOS submissions and ongoing legal monitoring — we take care of it so you can focus on running your business.
Hiring a non-EU national in Poland requires coordinated action from both the employer and the employee. The process works through the MOS system: the employee creates an account, completes the main application and sends an authorisation link to the employer. The employer then logs in using their Profil Zaufany to complete and digitally sign the Załącznik nr 1. Once signed, the employee finalises and submits the combined application package from their own MOS account.
For small businesses, this process is often unfamiliar and time-consuming. The documentation requirements, the MOS portal, the employer's tax and registration data — all of it must be consistent and correct. A single discrepancy can result in a formal rejection and force the process to restart from scratch.
We work directly with you and your employee to prepare, coordinate and submit the full application package — handling both sides of the process so nothing falls through the cracks.
Employers in Poland have ongoing legal obligations toward their foreign employees — beyond the initial permit application. These include informing the Voivode of any changes to the employee's situation, ensuring the employee continues to work under the conditions specified in the permit, and maintaining up-to-date records.
Failure to meet these obligations can result in fines, restrictions on future hiring of foreigners, and in serious cases — liability for illegal employment. For small businesses without a dedicated HR or legal function, staying on top of these requirements is genuinely difficult.
We provide ongoing compliance support: monitoring permit expiry dates, flagging required notifications, advising on changes that affect permit validity, and representing the employer in correspondence with immigration authorities.
Foreign nationals who want to run their own business in Poland — rather than being employed — need to establish a legal entity first. The available structures depend on the applicant's legal status in Poland. Non-EU nationals who do not yet hold a qualifying residence title (such as permanent residence, EU long-term residence, Karta Polaka or refugee status) cannot register a sole trader business (JDG) in Poland — the standard route for newly arriving non-EU entrepreneurs is a limited liability company (Sp. z o.o.). JDG registration is only available to those who already hold an appropriate legal status.
We support foreign entrepreneurs through the business registration process — advising on the right structure for their situation, coordinating with accountants and notaries where needed, and ensuring the company is set up in a way that supports a successful residence permit application.
This service is particularly relevant for freelancers, consultants and small business owners who are relocating to Poland and need both their business structure and their immigration status sorted in a coordinated way.